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Posted : Wednesday, December 13, 2023 07:23 PM
*Position Title: *Office Manager / Bookkeeper
Bentonville Christian Academy (BCA) is a nonprofit independent Christian school currently serving students from preschool to 8th grade.
BCA is the only private school associated with the Churches of Christ in northwest Arkansas and is located within the Bentonville Church of Christ facility.
Bentonville Christian Academy seeks to employ persons with a Christian worldview who are committed to the mission of our school: Christ-centered, Family-focused, and Academically Awesome.
*Reports to:* Head of School *Job Responsibilities:* ● Registrar * Maintain all student academic and medical records for K-8 * Maintain class rosters * Prepare field trip binders for each class * Prepare needed paperwork for teachers such as class lists, phone lists, and copies of students’ registration forms * Assist Director of Preschool with student records as needed ● Human Resources * Manage the hiring process for new employees including posting jobs, screen candidates, scheduling interviews, maintaining records, etc.
* Provide new employees with required paperwork, including I-9’s, W-4’s, reference checks, employee release forms, background checks, and emergency contact forms.
* Include copies of each employee’s documentation with their I-9 * Establish an individual file on each employee and maintaining a checklist of the employee’s completed paperwork * Ensure that personnel records are in compliance with DHS requirements, monitoring any missing paperwork and informing supervisors when employees have not completed required paperwork * Document and monitor due dates for background checks and informing employees or supervisors on a monthly basis of due dates for background checks that need updating * Track employee leave request and maintain attendance records on all employees, including teachers, afternoon personnel, and administrators * Complete files of employees that are terminated * Aid directors in providing orientation for new employees * Maintain records of attendance at orientation sessions and providing directors with lists of new personnel who need to attend * Maintain a Staff Information Binder with staff information in alphabetical order, including photographs, addresses and phone numbers * Assist Administration with maintaining training hours * Communicate with payroll processor about any changes that need to be made to payroll information * Organize Substitute Teachers scheduling ■ Assigning substitutes work schedules for the day ■ Maintaining substitute log ■ Organizing substitutes for special days such as parent conferences, etc.
● Admissions * Schedule tours in coordination with academic leader schedule * Occasionally give tours of the campus * Be knowledgeable and able to answer basic questions about the preschool and elementary programs, the application, and admission process.
* Follow up on applications and required records and documents for admission ● Accounting * Obtain approval for all invoices and process payments each week * Assist Head of School in maintaining financial records and reports * Create monthly journal entries to ensure accuracy of school’s general ledger * Support school in creation of annual operating budget * Maintain records on all donations to school * Manage student billing accounts including assisting any parent questions * Be primary contact for all questions and issues related to the LEARNS Act (EFA funds) ● Communications * Maintain school’s social media presence * Communicate with media company in regards to website updates or changes * Oversee monthly school-wide newsletter content * Assist Head of School and Preschool Director in any recruiting or marketing campaigns ● Other Administrative Duties * Assist with oversight of afterschool program * Act as direct supervisor for school’s front desk receptionist * Maintain Health/Injury Reports * Schedule vision and hearing screenings at the beginning of the school year * Other duties as assigned *Job Qualifications:* * Required - High school diploma or equivalent, Christian worldview, Strong public relation and customer service skills, 2-4 years of office experience or equivalent, Love children and serving in a Christian school community, Well organized and attention to detail * Preferred - College degree in business, management, or accounting, Accounting experience with QuickBooks, Familiarity with marketing or managing social media, Proficiency with human resources regulations, Experience working in a school environment, Willing to learn new skills and work as a team to accomplish our goals *Apply:* * Please email a copy of your resume (subject line “Office Manager”) to Leah Myers at bleahmyers@bentonvillechristian.
org.
Job Type: Full-time Pay: $35,000.
00 - $45,000.
00 per year Benefits: * 401(k) * Employee discount * Flexible schedule * Paid time off * Parental leave Physical setting: * Office Schedule: * 8 hour shift * Monday to Friday Work Location: In person
BCA is the only private school associated with the Churches of Christ in northwest Arkansas and is located within the Bentonville Church of Christ facility.
Bentonville Christian Academy seeks to employ persons with a Christian worldview who are committed to the mission of our school: Christ-centered, Family-focused, and Academically Awesome.
*Reports to:* Head of School *Job Responsibilities:* ● Registrar * Maintain all student academic and medical records for K-8 * Maintain class rosters * Prepare field trip binders for each class * Prepare needed paperwork for teachers such as class lists, phone lists, and copies of students’ registration forms * Assist Director of Preschool with student records as needed ● Human Resources * Manage the hiring process for new employees including posting jobs, screen candidates, scheduling interviews, maintaining records, etc.
* Provide new employees with required paperwork, including I-9’s, W-4’s, reference checks, employee release forms, background checks, and emergency contact forms.
* Include copies of each employee’s documentation with their I-9 * Establish an individual file on each employee and maintaining a checklist of the employee’s completed paperwork * Ensure that personnel records are in compliance with DHS requirements, monitoring any missing paperwork and informing supervisors when employees have not completed required paperwork * Document and monitor due dates for background checks and informing employees or supervisors on a monthly basis of due dates for background checks that need updating * Track employee leave request and maintain attendance records on all employees, including teachers, afternoon personnel, and administrators * Complete files of employees that are terminated * Aid directors in providing orientation for new employees * Maintain records of attendance at orientation sessions and providing directors with lists of new personnel who need to attend * Maintain a Staff Information Binder with staff information in alphabetical order, including photographs, addresses and phone numbers * Assist Administration with maintaining training hours * Communicate with payroll processor about any changes that need to be made to payroll information * Organize Substitute Teachers scheduling ■ Assigning substitutes work schedules for the day ■ Maintaining substitute log ■ Organizing substitutes for special days such as parent conferences, etc.
● Admissions * Schedule tours in coordination with academic leader schedule * Occasionally give tours of the campus * Be knowledgeable and able to answer basic questions about the preschool and elementary programs, the application, and admission process.
* Follow up on applications and required records and documents for admission ● Accounting * Obtain approval for all invoices and process payments each week * Assist Head of School in maintaining financial records and reports * Create monthly journal entries to ensure accuracy of school’s general ledger * Support school in creation of annual operating budget * Maintain records on all donations to school * Manage student billing accounts including assisting any parent questions * Be primary contact for all questions and issues related to the LEARNS Act (EFA funds) ● Communications * Maintain school’s social media presence * Communicate with media company in regards to website updates or changes * Oversee monthly school-wide newsletter content * Assist Head of School and Preschool Director in any recruiting or marketing campaigns ● Other Administrative Duties * Assist with oversight of afterschool program * Act as direct supervisor for school’s front desk receptionist * Maintain Health/Injury Reports * Schedule vision and hearing screenings at the beginning of the school year * Other duties as assigned *Job Qualifications:* * Required - High school diploma or equivalent, Christian worldview, Strong public relation and customer service skills, 2-4 years of office experience or equivalent, Love children and serving in a Christian school community, Well organized and attention to detail * Preferred - College degree in business, management, or accounting, Accounting experience with QuickBooks, Familiarity with marketing or managing social media, Proficiency with human resources regulations, Experience working in a school environment, Willing to learn new skills and work as a team to accomplish our goals *Apply:* * Please email a copy of your resume (subject line “Office Manager”) to Leah Myers at bleahmyers@bentonvillechristian.
org.
Job Type: Full-time Pay: $35,000.
00 - $45,000.
00 per year Benefits: * 401(k) * Employee discount * Flexible schedule * Paid time off * Parental leave Physical setting: * Office Schedule: * 8 hour shift * Monday to Friday Work Location: In person
• Phone : NA
• Location : 904 North Walton Boulevard, Bentonville, AR
• Post ID: 9005971909
